These services also enable you to synchronize files across a number of different devices. Even if your entire practice is flooded, for example, and all of your computers and paper files are destroyed, your files will still be safe if you’ve backed them up with a service like Dropbox. For starters, they ensure that you never accidentally lose a single patient file. On a consumer level, most people are familiar with cloud file-sharing services like Dropbox, Box, and Google Drive, which enable users to automatically backup files to the cloud, share them with friends and colleagues, and automatically get access to the latest version of files from any mobile device.įile sharing services can provide a huge productivity boost for healthcare professionals. If you’re not familiar, cloud computing allows users to – among other things – backup files from desktops and mobile devices, and then access these files on demand from any Internet-connected device or browser. Not long ago, healthcare professionals likely would have marveled at an invention that allowed them to easily and instantly back up patient files and share them with other care providers from any location.Īt the same time, healthcare professionals may have quaked at the prospect of an invention that could scatter copies of their patient files to exposed locations, giving easy access to potential snoops and identity thieves.īoth inventions exist today, and they’re both the same thing: cloud file sharing. This is a quest post written by Asaf Cidon, Sookasa CEO and co-founder. But unless you protect these services using proper encryption, they can be a HIPAA hazard. File-sharing services like Dropbox and Box help you automatically back-up, synchronize and share healthcare files in the cloud and on mobile devices. You simply need to create a list with all the authorized users by typing their email addresses or importing the data from Gmail.Īll in all, Sookasa can be of great help to all those who want to make sure the Dropbox files they share with their colleagues are safe and that they meet HIPAA and FERPA compliance levels.A perfect way of storing and sending medical files is by using HIPAA compliant cloud storage. If you want to share and encrypt more than a few Dropbox files using Sookasa, you can still rely on this application as it can also be used to share entire directories. Moreover, you can set the link to expire within a few days, thus making sure your privacy is not affected. A nifty function of Sookasa is that it generates a link that can only be accessed by the specified recipient, thus increasing its security. Your default browser is automatically launched and a web-based dashboard offers you the possibility to paste or type the receiver’s email address. Sookasa also integrates with the context menu of Windows Explorer, meaning that you can simply right-click a file and choose to share it securely using this app. Generate a custom link for each recipient Once you have installed Dropbox and Sookasa on your PC, you will notice that a new folder is created within the Dropbox directory and this is where you need to move the files you want to encrypt before sharing them. If this requirement is not met, you will still be able to access the files that have been encrypted by other Sookasa users. Create a sub-directory in the Dropbox folder to store encrypted filesĪs previously mentioned, in order to make use of all the benefits provided by Sookasa, you first need to make sure Dropbox is installed on your computer. Dropbox is one of the most popular solutions for all those who want to quickly share their files with other users or devices - those who want to enhance the functions of Dropbox with encryption features can turn to Sookasa.
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